Privacy policy

Data protection information of AnyIdea GmbH, hereinafter referred to as "AnyIdea".

Principles

AnyIdea appreciates your interest in our services. We take the protection of personal data seriously and take the necessary precautions to ensure that you feel comfortable using our services, on our website and in the AnyIdea portal.

The protection of your privacy is very important to us. Therefore, compliance with the legal provisions on data protection is a matter of course for us. Our employees are regularly trained on the topics of data protection and data security. In the following, we would like to show you how we handle your personal data within the framework of our website and our digital content and products and how we protect this data.

Insofar as our website and our digital content and products refer to external pages of other providers (links), you will leave our offer through these links. The operators of these linked sites are solely responsible for compliance with data protection regulations and not AnyIdea.

Responsible

AnyIdea GmbH
Steingasse 6a, 4020 Linz
Austria

Data Protection Officer: DI(FH) Harald Weinberger
Contact: daten@anyidea.ai

Scope of the data processed

As a matter of principle, we only process personal data of our users insofar as this is necessary for the provision of a functional website and our offered contents and services. The processing of personal data takes place on the basis of the currently applicable legal basis.

Types of data processed

• Inventory data e.g. name, country
• Contact details e.g. email, phone number
• Content data e.g. text input, photos, videos
• Usage data e.g. websites visited, interest in content, access times
• Meta/communication data e.g. browser, device information, IP addresses

Categories of persons concerned

• Visitors and users of our website, hereinafter "users".
• Users of our AnyIdea portal, other digital services, content and products.

Purpose of the processing

• Conducting the business operations of AnyIdea,
• Provision and operation of our digital offers, their functions and contents,
• Responding to contact requests and communication,
• Safety measures,
• Reach measurement and marketing.

We process the data of our visitors, users and customers within the framework of our contractual services, which include the operation of AnyIdea, the implementation of campaigns, communication within the framework of these, optimisation of our services, server administration, data analysis and statistics.

The purpose of the processing is the provision of contractual services, billing, our customer service (analysis, statistics, optimisation) and security measures. We process data that are necessary for the justification and fulfilment of the contractual services and indicate the necessity of their disclosure. Disclosure to external parties only takes place if it is necessary in the context of an order. When processing the data provided to us within the scope of an order, we act in accordance with the instructions of the client as well as the legal requirements of a commissioned processing pursuant to Art. 28 DSGVO and do not process the data for any other purposes than those specified in the order.

Administration, financial accounting, office organisation, contact management

We process data in the context of administrative tasks as well as organisation of our operations, financial accounting and compliance with legal obligations, such as archiving. In doing so, we process the same data that we process in the context of providing our contractual services. Customers, prospective customers, business partners, users and website visitors are affected by the processing. The purpose and our interest in the processing lies in the administration, financial accounting, office organisation, archiving of data, i.e. tasks that serve the maintenance of our business activities, performance of our tasks and provision of our services. The deletion of data with regard to contractual services and contractual communication corresponds to the information specified in these processing activities.

We disclose or transmit data to the tax authorities, advisors such as tax advisors or auditors as well as other fee offices and payment service providers.

Furthermore, we store information on suppliers, organisers and other business partners on the basis of our business interests, e.g. for the purpose of contacting them at a later date. This data, most of which is company-related, is stored permanently.

Disclosure of personal data

We will only share your personal data with third parties if

• this is necessary for the performance of a contractual relationship existing with you,
• it is necessary for the protection of our legitimate interests or those of a third party, unless such interests are overridden by the interests or fundamental rights and freedoms of you (the data subject) which require the protection of personal data.
• we are legally obliged to do so,
• this is necessary to enforce our claims and rights,
• we receive requests from official bodies (e.g. supervisory authorities or law enforcement agencies if disclosure is necessary to avert threats to public safety and order and to prosecute criminal offences).

However, in the context of such disclosure, the personal data may only be used for the respective purpose.

Security measures

We shall take appropriate technical and organisational measures to ensure a level of protection appropriate to the risk in accordance with Article 32 of the GDPR, taking into account the state of the art, the costs of implementation and the nature, scope, context and purposes of the processing, as well as the varying likelihood and severity of the risk to the rights and freedoms of natural persons.

The measures include, in particular, ensuring the confidentiality, integrity and availability of data by controlling physical access to the data, as well as the access, input, transfer, assurance of availability and separation of the data. We also have procedures in place to ensure the exercise of data subjects' rights, deletion of data and response to data compromise. Furthermore, we already take the protection of personal data into account in the development and selection of hardware, software and procedures, in accordance with the principle of data protection through technology design and through data protection-friendly default settings.

Transfers to third countries

If we process data in a third country (i.e. outside the European Union (EU) or the European Economic Area (EEA)) or if this is done in the context of using third-party services or disclosing or transferring data to third parties, this is only done if it is done to fulfil our (pre-)contractual obligations, on the basis of your consent, due to a legal obligation or on the basis of our legitimate interests. The processing is carried out, for example, on the basis of special guarantees, such as the officially recognised determination of a level of data protection corresponding to that of the EU (e.g. for the USA through the "Privacy Shield") or compliance with officially recognised special contractual obligations (so-called "standard contractual clauses").

Data deletion

Unless expressly stated within the scope of this data protection declaration, the data stored by us will be deleted as soon as they are no longer required for their intended purpose and the deletion does not conflict with any statutory retention obligations. If the data is not deleted because it is required for other and legally permissible purposes, its processing will be restricted. I.e. the data is blocked and not processed for other purposes. This applies, for example, to data that must be retained for reasons of commercial or tax law.

Rights of the data subjects

• You have the right to request confirmation as to whether data in question is being processed and to information about this data in accordance with Art. 15 DSGVO.
• In accordance with Art. 16 DSGVO, you have the right to request that the data concerning you be completed or that the incorrect data concerning you be corrected.
• In accordance with Article 17 of the GDPR, you have the right to demand that the data in question be deleted without delay or, alternatively, that the processing of the data be restricted in accordance with Article 18 of the GDPR.
• You have the right to request to receive the data concerning you that you have provided to us in accordance with Article 20 of the GDPR and to request that it be transferred to other data controllers.
• You have the right to revoke consent granted in accordance with Art. 7 (3) DSGVO with effect for the future.
• You may object to the future processing of data concerning you in accordance with Art. 21 DSGVO at any time. The objection can be made in particular against processing for direct marketing purposes.

Cookies

Cookies" are small files that are stored on computers. Different information can be stored within the cookies. A cookie is primarily used to store information about a user (or the device on which the cookie is stored) during or after his or her visit to an online offer. Temporary cookies, or "session cookies" or "transient cookies", are cookies that are deleted after you leave the online offer and close the browser. In such a cookie, for example, the contents of a shopping basket in an online shop or a login status can be stored. Cookies that remain stored even after you close the browser are referred to as "permanent" or "persistent". For example, the login status can be saved. Likewise, interests can be stored in such a cookie, which are used for range measurement or marketing purposes. Third-party cookies" are cookies that are offered by providers other than the responsible party that operates the online offer (otherwise, if they are only its cookies, they are referred to as "first-party cookies").

We may use temporary and permanent cookies and will explain this in our privacy policy.

If you do not want cookies to be stored on your computer, you will be asked to deactivate the corresponding option in the system settings of your browser. Stored cookies can be deleted in the system settings of the browser. The exclusion of cookies can lead to functional restrictions of this online offer.

Contact

When contacting us (e.g. by contact form, e-mail, telephone or via social media), information you provide will be processed for the purpose of handling the contact request and its processing. The information may be stored in a help desk, customer relationship management system ("CRM system") or comparable inquiry organization.

We delete the requests if they are no longer necessary. We review the necessity every two years; furthermore, the legal archiving obligations apply.

Newsletter

With the following information, we inform you about the contents of our newsletter as well as the registration, dispatch and statistical evaluation procedure and your rights of objection. By subscribing to our newsletter, you agree to receive it and to the procedures described.

Content of the newsletter: We send newsletters, e-mails and other electronic notifications with promotional information (hereinafter "newsletter") only with the consent of the recipients or a legal permission. If the contents of the Newsletter are specifically described in the course of registration, they are decisive for the consent. In addition, our newsletters contain information about our services and accompanying information (e.g. safety instructions), offers, promotions and our company. We are interested in using a user-friendly and secure newsletter system that serves our business interests as well as your expectations and also allows us to prove consent.

Registration for our newsletter takes place in a so-called double opt-in process. This means that after registration you will receive an email in which you are asked to confirm your registration. This confirmation is necessary so that no one can register with other people's email addresses. The registrations for the newsletter are logged in order to be able to prove the registration process in accordance with the legal requirements.

You can cancel the receipt of our newsletter at any time, i.e. revoke your consent. You will find a link or email address to unsubscribe at the end of each newsletter. We may store unsubscribed email addresses for up to three years based on our legitimate interests before deleting them in order to be able to prove consent previously given. The processing of this data is limited to the purpose of a possible defence against claims. An individual deletion request is possible at any time, provided that the former existence of consent is confirmed at the same time.

Performance measurement: The newsletters contain a so-called "web beacon", i.e. a pixel-sized file that is retrieved from our server when the newsletter is opened or, if we use a dispatch service provider, from their server. Within the scope of this retrieval, technical information, such as information on the browser and your system, as well as your IP address and the time of the retrieval are initially collected.

This information is used for the technical improvement of the services based on the technical data or the target groups and their reading behaviour based on their retrieval locations (which can be determined with the help of the IP address) or the access times. The statistical surveys also include determining whether the newsletters are opened, when they are opened and which links are clicked. The evaluations serve us much more to recognise reading habits and to adapt our content to them or to send different content according to interest.

A separate revocation of the performance measurement is unfortunately not possible, in which case the entire newsletter subscription must be cancelled.

CRM system

We use the CRM system Salesmate from the provider Rapidops, Inc, 525 N Tryon St, Suite 1600 Charlotte, NC 28203 USA. This enables us to cover various aspects of our sales, service, consulting and online marketing processes.

Salesmate is certified under the Privacy Shield Agreement, thereby providing an additional guarantee of compliance with European data protection law where data is processed in the United States. On July 16, 2020, the Court of Justice of the European Union (the "ECJ") issued a ruling invalidating the EU-US Privacy Shield Framework as a valid basis for the transfer of data from the EU to the United States. The ECJ concluded that the Standard Contractual Clauses (SCCs) issued by the European Commission for transfers of personal data to data processors located outside the EU are a valid basis for the transfer. Salesmate's Terms and Conditions automatically apply the protection of the SCCs to all EU-based customers.

Salesmate uses the users' data only for the technical processing of the requests and does not pass them on to third parties.

If you do not agree with data processing in the external system Salesmate, we offer them alternative ways of contacting us to submit service requests by e-mail or telephone.

For more information and details, please see Salesmate's privacy policy .

Hosting and server

The hosting services used by us serve to provide the following services: Infrastructure and platform services, computing capacity, storage space and database services, security services and technical maintenance services, which we use for the purpose of operating this online offering.

AnyIdea uses the company Hetzner Online GmbH, Industriestrasse 25, 91710 Gunzenhausen, Germany as hostin provider. The servers and data are hosted and processed in the EU.

We, or our hosting provider, process inventory data, contact data, content data, contract data, usage data, meta data and communication data of users on the basis of our legitimate interests in an efficient and secure provision of this online offer.

On the basis of our legitimate interests, we, or our hosting provider, collect data about every access to the server on which this service is located (so-called server log files). The access data includes the name of the website accessed, file, date and time of access, amount of data transferred, notification of successful access, browser type and version, operating system, referrer URL (the previously visited page), IP address and the requesting provider.

Log file information is stored for security reasons (e.g. to clarify acts of abuse or fraud) for a period of 30 days and then deleted. Data whose further storage is required for evidentiary purposes is exempt from deletion until final clarification of the respective incident.

Email dispatch

For the automated sending of user and system relevant emails we use the SendGrid Twilio subframe:

- Twilio Inc, 101 Spear St, Ste 500, San Francisco, CA 94105.
- Twilio Ireland Limited, 3 Dublin Landings, North Wall Quay, Dublin 1, Ireland.

This enables us to send relevant user notifications for information and security purposes.

Twilio is certified under the Privacy Shield Agreement, thereby providing an additional guarantee of compliance with European data protection law where data is processed in the United States. On July 16, 2020, the Court of Justice of the European Union (the "ECJ") issued a ruling invalidating the EU-US Privacy Shield Framework as a valid basis for the transfer of data from the EU to the United States. The ECJ concluded that the Standard Contractual Clauses (SCCs) issued by the European Commission for transfers of personal data to data processors located outside the EU are a valid basis for the transfer. These SCCs are part of the Data Protection Addendum, which covers and applies by default to all SendGrid and Twilio services.

Twilio uses the data purely for the technical processing of the requests and does not pass them on to third parties.

If you do not agree to data processing by Twilio, please contact our data protection contact for deactivation.

For more information and details, please see SendGrid's privacy policy and Twilio's privacy policy.

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Google Analytics

We use Google Analytics, a web analytics service provided by Google LLC ("Google"), on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offering). Google uses cookies. The information generated by the cookie about the use of the website is usually transmitted to a Google server in the USA and stored there.

Google is certified under the Privacy Shield agreement and thereby offers a guarantee of compliance with European data protection law.

Google will use this information on our behalf for the purpose of evaluating your use of our website, compiling reports on website activity and providing other services relating to website activity and internet usage. In doing so, pseudonymous usage profiles can be created from the processed data.

We only use Google Analytics with IP anonymisation activated. This means that the IP address is shortened by Google within member states of the European Union or in other contracting states of the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the USA and shortened there.

The IP address transmitted by a browser will not be merged with other data from Google. You may refuse the use of cookies by selecting the appropriate settings on your browser, you can also prevent the collection of data generated by the cookie and related to your use of the website by Google and the processing of this data by Google by downloading and installing the browser plugin available at the following link.

For more information on Google's use of data, settings and opt-out options, please refer to Google's privacy policy and the settings for the display of advertising by Google.

Online presence in social media

We maintain online presences within social networks and platforms, e.g. Facebook, Twitter, Instagram, in order to be able to communicate with the customers, interested parties and users active there and to inform them about our services there. When calling up the respective networks and platforms, the terms and conditions and data processing guidelines of their respective operators apply.

Unless otherwise stated in our privacy policy, we process data if they communicate with us within the social networks and platforms, e.g. write posts on our online presences or send us messages.

Integration of third-party services and content

Within our online offer, we use content or service offers from third-party providers on the basis of our legitimate interests (i.e. interest in the analysis, optimisation and economic operation of our online offer) in order to integrate their content and services, such as videos or fonts (hereinafter uniformly referred to as "content").

This always assumes that the third-party providers of this content are aware of the IP address, as without the IP address they would not be able to send the content to their browser. The IP address is therefore necessary for the display of this content. We endeavour to only use content whose respective providers only use the IP address to deliver the content. Third-party providers may also use so-called pixel tags (invisible graphics, also known as "web beacons") for statistical or marketing purposes. The "pixel tags" can be used to evaluate information such as visitor traffic on the pages of this website. The pseudonymous information may also be stored in cookies on the user's device and may contain, among other things, technical information about the browser and operating system, referring websites, time of visit and other information about the use of our online offer, as well as being linked to such information from other sources.

Youtube

We integrate the videos of the platform "YouTube" of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. Privacy policy, opt-out.

Google Maps

We integrate the maps of the "Google Maps" service of the provider Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA. The data processed may include, in particular, IP addresses and location data, which are, however, not collected without their consent (usually executed as part of the settings of their mobile devices). The data may be processed in the USA. Privacy policy, opt-out.

Use AnyIdea

AnyIdea is a co-creation and idea platform where companies can generate and further develop innovative ideas, concepts and solutions.

Your personal data will be collected and processed if you register yourself on our platform AnyIdea www.anyidea.ai and have consented to the verification of the registration via a double opt-in.

Data collection and purpose limitation

In the context of conducting idea and/or innovation campaigns, we only use data that comes directly and personally from you. This includes information from your participation in previous campaigns and, if applicable, further information that you enter in your profile. Your data will only be used for the purpose of initiating and carrying out campaigns.

What personal data do we store

To identify you, we store and process: First name, last name, email address, country, campaigns you have participated in and ideas you have submitted in these campaigns.

Depending on the additional data you enter, we store and process the following data:

• Ideas Likes and Views, Points, Photo, Company, Department, Position.
• Personal preferences: Interests, companies and campaigns you are interested in.
• Contact details: Telephone or mobile number.

What do we use your data for?

Your data will be processed in order to propose appropriate campaigns to you and to enable you to participate in them. For this purpose, we usually contact you via an email request, push notifications and, in exceptional cases, by telephone, e.g. prize notification.

We also process your data to maintain our relationship with you and to send you information by email about upcoming or future projects.

If you have confirmed your participation in an Innovation Community, we will process your data for the implementation of the project.

Amendment of the data protection notice

We reserve the right to adapt this data protection notice when introducing or changing new services and products in order to comply with the current legal requirements. The current version will then apply to your next visit to our website or use of our services and products.

Questions and comments

If you have any questions or suggestions regarding data protection at AnyIdea, please feel free to contact our data protection officer by e-mail.

Linz, January 2023

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